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Privacy Policy

Version 1.0, 26 October 2026

1. Who we are

P.A.S. BV (Polishing Advanced Systems) is responsible for the processing of your personal data described in this policy.

P.A.S. BV, Dagmoedstraat 94 B, 9500 Geraardsbergen, Belgium. Enterprise number 0886.143.696.

For all questions about your personal data, contact us at:

sales@pasystems.eu

2. Which data we process and why

We work with businesses. We process the personal data of contact persons at our customers, prospects and suppliers:

  • Contact details such as name, company, job title, email address, phone number and address, to answer your questions, send quotations and process your orders. Legal basis: the performance of a contract or steps taken at your request before a contract.
  • Order, delivery and invoicing details, to deliver and invoice your orders and to meet our accounting and tax obligations. Legal basis: contract and legal obligation.
  • Customer portal account details (name, email address and login data), so you can view your quotations, orders and invoices online. Legal basis: contract.
  • Business communication, such as information about our products, sent to existing business contacts. Legal basis: our legitimate interest in maintaining business relationships. You can object to this at any time.
  • Website statistics through Google Analytics, only if you accept analytics cookies. Legal basis: your consent, which you can withdraw at any time via “Cookie settings” at the bottom of each page.

3. Who receives your data

We do not sell your data. We only share it with parties that help us run our business, and only as far as needed:

  • Our business software and website provider (Odoo SA, Belgium), which hosts our data.
  • Our email hosting provider.
  • Transport companies, to deliver your orders.
  • Our accountant and the authorities, where the law requires it.
  • Google Ireland Limited, for website statistics, only with your consent.

These parties may only use your data on our instructions. Google may transfer data to the United States. These transfers are covered by the EU-U.S. Data Privacy Framework.

4. How long we keep your data

  • Invoices and accounting records: 10 years, as required by Belgian law.
  • Contact and customer data: as long as we have a business relationship, and up to 5 years after the last contact.
  • Customer portal accounts: until you or your company ask us to close the account.
  • Website statistics: according to the retention settings in Google Analytics, at most 14 months.

5. Your rights

You have the right to access, correct or delete your personal data, to restrict or object to its processing, and to receive your data in a structured format. You can withdraw your consent at any time. To exercise your rights, send us an email. We will answer within one month.

If you are not satisfied with how we handle your data, you can file a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels, www.dataprotectionauthority.be.

6. Cookies

For information about the cookies on this website, see our cookie policy:

Cookie Policy

7. Changes

We may update this policy. The current version is always available on this page.